Wednesday, 23 May 2018

Label Planet: Top Tips & Tricks For Printing Your Own Barcode Labels


https://www.labelplanet.co.uk/








While it’s really easy to print your own barcode labels, there are a few tips and tricks you can use to make sure your barcode labels are the best that they can possibly be. In this post, we’ll talk about the little things you can do to make sure that your barcode labels simply work.

Barcode Labels – What Are Barcodes?

A barcode represents data in machine-readable form. There are two types – linear barcodes and matrix barcodes. Matrix barcodes are square or rectangular patterns of (usually) black and white cells/modules. The most common example is QR codes. Linear barcodes are patterns of parallel lines (black bars) and spaces (white intercharacter gaps). They also contain characters (representing the data encoded in the barcode) and a check character/digit (for validation). A blank space or “quiet zone” around the barcode marks the beginning and end of the barcode.

Matrix barcodes are scanned by image sensors and analysed by processors. To read a QR code, a processor uses the corner squares to determine the size, orientation, and angle of view. The remaining pattern of dots is converted into binary numbers and validated using an error-correcting algorithm.

An optical scanner is usually used to scan linear barcodes. The scanner directs light at the barcode. The black bars absorb light and the white gaps reflect light. The scanner converts the reflected light into an electrical signal. The fluctuations in the intensity of the reflected light cause the signal to oscillate and form a pattern, which is converted into digital information.

Barcodes can encode all sorts of data. The most common usage is storing manufacturer or product information so products can be tracked through manufacturing, shipping, storage, and sale. Barcodes are also extremely useful in the retail industry. They look up product information at point of sale, track stock, track shopping habits, and redeem coupons or vouchers. They can also track people and items in specific environments. For example, tracking employees and equipment onsite, tracking tickets and admissions, tracking parcels and mail, and directing airline luggage. In medical facilities they track patients, medication, surgical kits, equipment, supplies, and medical samples.

Barcode Labels – What Sticky Labels Should I Use To Print Barcode Labels?

While you can use a wide range of sticky labels as barcode labels, some work better than others. We recommend matt white labels - solid white in colour with a non-shiny surface.

Barcode readers and scanners rely on their ability to detect the difference between white and black areas. It is vital that the reader or scanner can detect exactly where each area begins and ends, in addition to detecting the beginning and ending of the barcode itself (via the quiet zone).

If you use sticky labels with a coloured or patterned background (or transparent labels that you stick over a coloured surface), you may reduce the contrast between the elements in your barcode and prevent readers/scanners from reading your barcodes accurately. Likewise, a gloss finish (i.e. a shiny surface) may influence the light reflected back into a reader/scanner, preventing an accurate result.

When it comes to picking the perfect label size, you need to make sure your barcode labels are slightly larger (and in particular longer) than your barcodes to keep a clear quiet zone. You also need to remember that smaller barcodes are harder to read accurately. The quality of your barcode image will also influence how well your barcode labels work.

Barcode Labels – What Print Settings Should I Use To Print Barcode Labels?

You should adjust your printer’s print settings because this results in crisp, clear print that ensures your barcodes will scan correctly. In addition to selecting a “Labels” or “Heavy Paper” print settings, we recommend increasing the print quality setting. Both options slow your printer down and as a result print your barcodes at the highest possible quality.

Order Barcode Labels From Label Planet Today!

We have a wide range of white labels that are perfect for use as barcode labels. You can use self adhesive labels to quickly and easily add barcodes onto products, packaging, envelopes, and packages.

We recommend choosing white labels with a matt finish and a permanent adhesive. This ensures that any barcode scanner can read your barcodes accurately AND that your barcode labels remain firmly in place.
  • White Paper Labels. Standard matt white paper labels with a permanent adhesive.
  • Premium Quality White Paper Labels. Premium quality matt white paper labels with a permanent adhesive.
  • Freezer Labels. Matt white paper labels with a freezer adhesive, which is useful for labelling frozen food products or medical/research samples stored in deep freeze conditions.
  • Wash Off Labels. Matt white paper labels with a wash off adhesive, which is ideal for reusable containers such as jars and bottles.
  • High Tack Paper Labels. Matt white paper labels with a strong permanent adhesive, which is suitable for unusual materials or curved surfaces.
  • Super Tack Paper Labels. Matt white paper labels with a super strong permanentadhesive, which is suitable for unusual materials or curved surfaces.
  • Opaque Labels. Matt white paper labels with an opaque backing and an opaque adhesive, which is ideal for covering existing print work or replacing out of date barcodes.
  • Transparent Labels. Matt transparent labels with a permanent adhesive, which is suitable for adding barcodes onto items that are already white in colour.
If you need temporary barcode labels, you could try our Removable Labels or Super Removable Labels.

Tuesday, 22 May 2018

Label Planet TEMPLATE TUESDAY: Troubleshooting Tips – Word’s Mail Merge Tool

https://www.labelplanet.co.uk/label-templates.php







Last week, we explained how to use Word’s Mail Merge tool to create address labels. This week, we’re running through a few of the most common problems that people encounter when using the Mail Merge tool – and, hopefully, providing you with the troubleshooting tips and tricks that you’ll need to put things right.

TROUBLESHOOTING TIPS – Finding Your Avery Template Code

Word contains LOTS of Avery Templates, which can make it tricky to find the one you need.

Make sure PRINTER is set to PAGE PRINTERS and LABEL VENDOR is set to AVERY A4/A5.

Label Templates - Finding An Avery Code In Mail Merge


The list contains codes that are numbers OR that start (and end) with a letter. Get closer to your required template code by left clicking on on one of the codes in the list. Then type the first number or letter of your Avery code using your keyboard. The list will jump down to codes that start with that number or letter. You can then scroll down to find your required code.

If you cannot find your Avery code, double check that you have the right code. Compatible Avery codes for Label Planet’s label sizes can be found in our Label Templates section.

If you still cannot find the code you need, Avery may have discontinued that product. Microsoft periodically removes discontinued templates from Word. You will need to create your own label template or download a standalone template.

TROUBLESHOOTING TIPS – No Next Record Rule In Your Label Template

If you have used a standalone label template, the Wizard will NOT add the next record rule for you. Word does not recognise standalone label templates as label templates. It will only recognise its own built-in templates OR label templates to create using Word's "Create Labels" tool.

You must add this rule to each of the blank labels in your template – except the first one. Click inside the second blank label. Next click on the RULES option in the MAILINGS tab at the top of the page. Select NEXT RECORD from the list. Repeat this process for the rest of your blank labels (or use copy and paste to add the rule into the rest of your template).

Label Templates - Adding The Next Record Rule In Mail Merge


TROUBLESHOOTING TIPS – Address Block Doesn’t Show Your Addresses Properly

If you use the Address Block to add in placeholders for your addresses, you may find that it only picks up parts of each address OR puts your addresses in the wrong order OR uses the wrong format.

The address block tool contains options to correct all of these issues.

In particular, you may need to use the MATCH FIELDS button. This allows you to manually link columns in your data source with each section of the address block. For example, Word uses the title "Address 1" for the first line of addresses. If you use a different title Word may not pick up that part of each address. Use the drop down boxes to match your columns and then click OK. Use the preview panel to make sure your addresses will now appear properly.

Label Template - Match Fields In Mail Merge Address Block

TROUBLESHOOTING TIPS – Preview Doesn’t Show A Different Address On Each Label

When you preview your address labels, each label should show a different address from your list. If this is not the case, it is likely that your Next Record rules haven't been added correctly. Go back a step and make sure there is a Next Record rule in ALL of the blank labels – except the first one.

Label Template - Next Record Rule In Mail Merge


You also need to make sure that the Next Record rule comes before the first placeholder in your design. This rule tells your label template when to start using information from the next record in your list. If it is missing OR comes after your placeholders, your address labels will be filled in using information from the previous record.

TROUBLESHOOTING TIPS – Some Addresses Don't Fit On Your Labels

While most addresses will be of a similar length, some may require additional lines. These addresses may come partway through your list of addresses – meaning that you might not notice them until you have already printed your address labels. This is why we recommend checking how the longest address in your list appears in the Preview Your Labels step. You can find an specific address using the FIND A RECIPIENT option in the Wizard Panel.

If you have a handful of addresses that take up too much room, try editing these addresses to make them fit. Use the EDIT RECIPIENT LIST option on the Preview Your Labels step OR use the EDIT INDIVIDUAL LABELS option on the Complete The Merge step. Alternatively, go back to the Arrange Your Labels step and alter your design to allow all of your address to fit onto your address labels.

TROUBLESHOOTING TIPS – Printed Address Labels Are Misaligned

We recommend always doing a test print before printing your complete set of address labels. This allows you to check for alignment issues (and fix them) without wasting your sticky labels. If you have alignment issues, you should be able to resolve them using these troubleshooting tips…

THE MISALIGNMENT IS IN THE SAME DIRECTION BY THE SAME AMOUNT

Adjust your printer’s starting print position by changing the page margins of your label template. Click on the LAYOUT tab at the top of the page. Click on MARGINS and select CUSTOM MARGINS. Decrease the top page margin if your address labels are too low. Increase the top page margin if they are too high. If they are too far left, increase the left page margin. Too far right and you need to decrease the left page margin.

THE MISALIGNMENT GETS WORSE DOWN/ACROSS/MOVING OUT FROM THE CENTRE OF THE SHEET

Adjust your printer's print settings. This issue is usually caused by your printer scaling your template to a page size larger or smaller than A4. Before printing, go into Printer Properties and confirm that:
  • The page size is set to A4.
  • No scaling options are applied (e.g. less than 100% or “fit to…”).
  • No options such as “Ignore Printer Settings” or “Use Default/Driver Settings” are selected.
If this doesn't help, double check that the measurements of your label template match your address labels. You may then need to use an alternative label template OR adjust the sizing of your label template. Word label templates are basically tables, where the cells represent the blanks labels (and any gaps between them). Use the TABLE TOOLS LAYOUT tab to adjust your label template.

Next Week On Template Tuesday – A Guide To Label Planet’s Label Templates

Friday, 18 May 2018

Stikins ® Name Labels: Got Questions About Stikins Name Labels? Read On For All Of The Answers To Our FAQs!

name labels get in touch


If you’ve never ordered Stikins or used stick on name labels before, you might have a few questions. In this FAQs post, we’ve pulled together information to answer all of our most frequently asked questions. This includes information about our name labels, print, packs, order process, prices, despatch and delivery, and instructions for use.

FAQs – About Stikins Name Labels

We use an ultra-thin synthetic material and unique adhesive to make Stikins. Our name labels are extremely soft and gentle against skin. They're also flexible enough to bond with flat or curved surfaces – including flexible surfaces like the wash-care labels in clothing. Stikins measure 30mm wide by 15mm high and fit neatly and discretely onto items of all shapes and sizes. They are white in colour to allow your personalisation to stand out.

Our adhesive holds your name labels in place, even through washing machines, tumble dryers, dishwashers, and microwaves. Stikins are multipurpose name labels suitable for labelling pretty much everything and anything!

FAQs – About The Print On Stikins Name Labels

We use a font called CG Triumverate, which we print in black with a bold emphasis. Our system selects the largest font size that will allow your personalisation to fit on your name labels. You can request up to 35 characters per line but we recommend 15-20 max.

We can print standard alphanumeric characters (A-Z, a-z, and 0-9), punctuation marks, and selected accented characters (À Á Â Ä Ã Å Æ à á â ä â å æ È É Ê Ë è é ê ë Í Î Ï ì í î ï Ô Ö Õ ò ó ô ö õ Ù Ú Û Ü ù ú û ü Ç ç Ñ ñ Ý Ÿ ý ÿ Ø ø Ð ð ß ƒ).

We cannot print images (such as emoji) or characters from different alphabets. Use the space bar on your keyboard to enter a blank space and our system will leave that line blank.

Most customers request a first name (on line 1) and a surname (on line 2). You can include full names, first name or surname only, nicknames, or initials and surnames. You may wish to enter a name on line one and use line two for another piece of information. Common examples include contact information (e.g. mobile number), medical or allergy information (e.g. nut allergy), school information (e.g. class name), or a personal message (e.g. “This Belongs To”). We recommend no more than two pieces of information (e.g. a name and phone number). You should also avoid addresses and emails, which take up a lot of room.

The personalisation is centred on each name label and you can request one or two lines. We recommend two lines unless you are requesting fewer than 15 characters in total.

FAQs – About Packs Of Stikins Name Labels

Stikins come in four pack sizes: 30 name labels, 60 name labels, 90 name labels, or 120 name labels. Each pack has its own bag, pre-printed with our Instructions For Use. All of the name labels within a pack are printed with the same text. You can be creative with your personalisation to create name labels that you can share:
  1. Request a surname only (or “Surname Family” / “Family Surname”) and share.
  2. Enter an initial and surname if your family members share an initial.
  3. Request a blank line and a surname so you can write in the name you need using a suitable laundry pen.
  4. Enter two names and cut them up to create individual name labels (e.g. enter "Name/Initial 1 Surname Name/Initial 2” on one line or enter "Name 1" on line 1 and "Name 2" on line 2).
  5. Request two names and share (e.g. “Name 1 & Name 2” on line 1 and “Surname” on line 2).
 

FAQs – About Ordering Stikins Name Labels

Order online, by phone (Mon-Fri, 9am-5pm), or by post (using our order form). We accept payment via credit/debit card (online/phone), PayPal account (online), and cheque/postal order (post). Groups and organisations (e.g. schools, nurseries, nursing homes and residential care facilities, activity groups etc) can request a proforma invoice and pay by BACS transfer.

Stikins are a personalised product so you must check your details carefully before you checkout. You can also double check your details on the order confirmation page and in your confirmation email. Contact our Customer Service Team as soon as possible if you find any errors.

Schools and PTAs signed up to our school fundraising scheme have a unique fundraising number. Quote a school fundraising number as you order to add to the school's commission total. If you forget to enter your school's fundraising code or don't know what code to use, get in touch with our Customer Service Team and we'll add it to your order.

School fundraising numbers track the commission earned by our fundraising partners - they are not discount codes. 

FAQs – About The Price Of Stikins Name Labels

Our prices include VAT and standard UK delivery. We offer a 10% discount to all customers who order four or more packs of name labels and provide discounts to residential care homes and nursing facilities who order on behalf of their residents. Visit our Nursing Home Name Labels page or contact our Customer Service Team to find out more.

Our larger pack sizes (N120 or N90) are the most cost-effective options with the lowest price per name label. Any name labels that you don't use right away can be stored for future use or kept on hand for emergency "on-the-way-out-of-the-door" applications.

FAQs – About Despatch & Delivery Of Stikins Name Labels

We make and despatch name labels every day – Monday to Friday, up to 3pm. Orders placed after 3pm, over the weekend, or during holidays go out on the next working day.

Standard delivery uses Royal Mail’s first class service. Around 93% arrives the next day with the rest usually take just a day or two extra (especially in the London area). Items may take up to five working days to arrive.

We also offer a special delivery service; Royal Mail's Special Delivery Guaranteed Service guarantees that your name labels arrive by 1pm on the next working day. 

We only ship to UK addresses BUT our sister company (Madebuy) sells Stikins name labels via Amazon and eBay and offer shipping to a number of worldwide destinations.

Orders will easily fit through any standard letter box. Those with a value of more than £32 are put on the Royal Mail's Signed For First Class Service for additional security. Like our Special Delivery options, this service requires a signature. If no one is available to sign for your order, it will be taken to your local Post Office Collection Point (and a "While You Were Out" card should be left for your attention). If you aren't sure if you will be available to sign for your name labels, you can request delivery to an alternative address.

FAQs – About Using Stikins Name Labels

Each pack of name labels includes full instructions for use. Stikins must be applied onto the wash-care label of clothing and fabric items. The only fabric items that they cannot be used to label are those without wash-care labels – like socks. When applying Stikins into shoes, you should stick them onto the side wall or beneath the tongue of each shoe. For all other personal items, simply stick your name labels directly onto the surface of each item.

There’s no sewing and no ironing required. In fact, it's best to avoid ironing directly over your name labels as the heat will cause the synthetic materials to melt and shrivel up. 

You can put labelled items through washing machines, tumble-dryers, dishwashers, and microwaves. Stikins were independently tested using the BS EN ISO6330 wash test procedure for 40 washes at 40 degrees and underwent six months of additional in-house testing in both washing machines and tumble dryers.

Stikins can be stored your name labels so that you can use them as and when you need them. We recommend that you keep your name labels in their original packaging and that you put them somewhere dry, out of direct sunlight, and preferably at a steady room temperature.

Got Other Questions & Queries - Get In Touch!

If you've got any other questions that we haven't answered here you can take a look through our information pages online or contact our Customer Service Team who will be happy to help. Our office hours are 9am-5pm, Monday to Friday.

Wednesday, 16 May 2018

Label Planet: MWP vs MWPE vs MWPO – Which Waterproof Labels Will Win?

https://www.labelplanet.co.uk/







If you’ve been searching for waterproof labels, you may have noticed that we supply three marine labels that are very similar. Our polyester labels (MWP), polyethylene labels (MWPE), and polyolefin labels (MWPO) ARE very similar. They all have a matt white finish, are all waterproof labels, and all have a marine standard permanent adhesive. So how do you know which waterproof label is the right one for you?

The answer lies in your label application. Each material has its own properties and characteristics that are better suited to certain applications compared to the others. It just depends on what you need your waterproof labels to be able to do…

Waterproof Labels That Will Stay Stuck

While all three have a marine standard adhesive, the different materials cause slight variations in the level of tack (stick). This is most noticeable when labelling more unusual materials and surface types.

For example, if you apply all three onto a completely flat, clean metal surface you would see very little difference. On rough materials or curved surfaces, the polyethylene would cope the best with any surface variations. The polyolefin would be next best, followed by the polyester.

If your label application involves a curved surface or unusual materials (such as fabrics or building materials) you may wish to choose polyethylene

Waterproof Labels That Will Bend & Stretch

One of the most notable differences between these three materials is how well they bend and stretch. Polyester is a rigid material and will not stretch at all. Polyolefin offers better flexibility and stretch, while polyethylene is the most flexible and stretchy material of the three.

The material you choose depends on whether you need waterproof labels that ARE flexible or ARE NOT flexible. For example, to label curved surfaces you need waterproof labels that will conform to the shape of your items. If you apply a rigid label material to a curved surface, one of two things will happen:
  • Your sticky labels won’t conform to the shape of your items. You may find areas where your labels aren’t stuck to the item. Alternatively, there won't be sufficient contact to allow a successful adhesive bond to form at all and your waterproof labels will fall off immediately.
  • You will be able to temporarily force your sticky labels to conform to the correct shape BUT the memory of the material will cause them to return to their original flat state – overcoming the strength of the adhesive bond and resulting in your waterproof labels slowly peeling away from the surface.
Alternatively, you may be looking for waterproof labels that won’t tear or deform easily, even when used as long life tracking labels on items that are regularly moved or handled a lot. In this case, you will need waterproof labels that offer good resistance to tearing and stretching.

If your label application involves curved surfaces you may wish to choose polyethylene (as the most flexible option), while polyester is the best bet if you need tough and durable waterproof labels that will resist the wear and tear of long term applications. 

Waterproof Labels That Will Print Out Perfectly

While all three printer labels are suitable for use with standard desktop printers, some are easier to print than others.

First you need to consider whether you have an inkjet printer or a laser printer. MWPE and MWPO are laser labels and inkjet labels; they can be printed with a laser printer or an inkjet printer. MWP are laser labels and can ONLY be printed with a laser printer.

Next you need to take into consideration the specification of your printer. Waterproof labels are thicker than standard paper labels and so you need to check that your printer has a media bypass tray (a secondary tray designed specifically for thicker materials) as well as the weight of materials that your printer will accept. If your printer cannot handle heavier materials, you will need to choose a thinner material to ensure that you can print your waterproof labels.

Polyethylene is a VERY thick material and requires careful handling; if your printer is not designed to handle very thick materials, you may find that you struggle to produce a consistent print quality on your waterproof labels (if you manage to print them at all). Polyester, however, is much thinner making it a much easier and more reliable material to print. Polyolefin is a thicker material BUT not as thick as polyethylene, which makes it a perfect compromise between MWP and MWPE.

Waterproof Labels That Will Fit Into Your Budget

If you’re ordering fewer than 500 sheets there is absolutely no difference between the three options. If you’re looking to buy in bulk (and on a budget) there is a difference in cost; MWP is the most expensive option, followed by MWPE, and then MWPO.

Waterproof Labels From Label Planet

To find out more about any of our waterproof labels – or to place an order – simply visit our List of Waterproof Labels page. You can also request a sample of our waterproof labels (to test them out for yourself) or get in touch with our Customer Service Team for further advice. If you need a label template, visit our Label Templates Home Page, or take a look at our Help Section, which contains links to our label templates, step-by-step guides, and troubleshooting tips.

Tuesday, 15 May 2018

Label Planet TEMPLATE TUESDAY: How To? – How To Print Address Labels Using Mail Merge In Word



https://www.labelplanet.co.uk/label-templates.php







On Template Tuesday this week, we’re going to go through the steps involved in printing a set of (different) address labels using Word’s Mail Merge Tool. This guide will explain how to use Mail Merge to combine a Word label template with a saved list of addresses to create individual address labels.

Before you start, you will need:
  • A data source (your list of addresses). You can use an Excel Spreadsheet, Outlook Contact List, Office Address List, Word Data File, Access Database, or Text File.
  • A label template. Ideally, you should use a compatible Avery template that is built into Word. You can find compatible Avery templates (where applicable) for Label Planet’s sticky labels in our Label Templates section or by clicking on the purple “Label Templates and Printing Information” link on the relevant product page. If your label size doesn’t have a compatible Avery code, you will need a saved copy of a suitable Word label template OR the measurements of your A4 labels. Word label templates and measurements for all of our label sizes can be found in our Label Templates section.
We recommend using Word’s STEP BY STEP MAIL MERGE WIZARD and this guide will show you how to use the Wizard to create your set of address labels.

MAIL MERGE: START THE MAIL MERGE WIZARD

Open Word and create a blank document. Click on the MAILINGS tab at the top of the page. Click on START MAIL MERGE and select STEP BY STEP MAIL MERGE WIZARD.


This opens the Mail Merge Wizard panel on the right hand side of your screen. This panel will guide you through the SIX STEPS of the mail merge. You will primarily use this panel to set up your address labels.

Label Templates Mail Merge - Start The Mail Merge Wizard

MAIL MERGE: STEP 1 – SELECT DOCUMENT TYPE

To create a set of address labels, you will need to select LABELS from the list of documents.

MAIL MERGE: STEP 2 – SELECT STARTING DOCUMENT

This is where you select your label template. As mentioned above, you can use a compatible Avery template, a Word template you have previously downloaded and saved, or create a new label template.

Avery Template – select CHANGE DOCUMENT LAYOUT and click on LABEL OPTIONS. Set "Printer Information" to "Page Printers" and the "Label Vendor" to "Avery A4/A5" and click OK.


Label Templates Mail Merge - Select Starting Document

Create A Label Template – follow the steps above but instead of choosing an Avery code, click on NEW LABEL. This will open the LABEL DETAILS box. Fill in the measurements of your label size and layout, then click OK to create your label template. We've written a Template Tuesday guide to creating label templates, which you can view here.

Saved Label Templates – select START FROM EXISTING DOCUMENT and click on OPEN. Browse to your saved label template and open it.

MAIL MERGE: STEP 3 – SELECT RECIPIENTS

This is where you select your data source (list of addresses). You can use an existing list, saved Outlook contacts, or type a new list at this moment. To open an existing list, click on "Use an existing list", and then browse to and open your saved address list.

If your data source has multiple sections (e.g. a spreadsheet with two or more sheets), you will need to indicate which section contains your addresses. You also need to indicate if your data source has column headers (e.g. “Name”, “Address Line 1” etc).


Label Templates Mail Merge - Select Recipients

You will then be shown a list of the addresses that Word has found in your data source. You can use this box to sort and filter your addresses – and exclude any you don’t want to use. Once you have confirmed your list of addresses, the NEXT RECORD rule will appear in all of the blank labels in your template (apart from the first one).

Label Templates Mail Merge - The Next Record Rule


If you have used a saved label template, you will need to add in this rule yourself. Left click inside the second label. In the MAILINGS tab at the top of the page, you will see a RULES option. Click on this and select NEXT RECORD to add the rule to the second label. Repeat this for each of the remaining blank labels OR copy and paste the rule into the remaining blank labels. Remember to leave the FIRST LABEL blank. 

MAIL MERGE: STEP 4 – ARRANGE YOUR LABELS

This is where you add your label design. We recommend adding your design to the first blank label and then using copy and paste to fill in the rest of your template. The Mail Merge Wizard Panel contains a tool (UPDATE ALL LABELS) to do this for you.

This option is NOT available if you have used a saved label template. If you need to use copy and paste to complete your label template, you must remember to make sure that you leave the NEXT RECORD rule in place. 

When you want to add a piece of information from your data source, you need to add a placeholder to your design. The placeholders look like the Next Record rule but will have a name taken from the column headers in your data source – e.g. «column_header». The Mail Merge wizard includes preformatted options (like the ADDRESS BLOCK option) to add groups of placeholders. Alternatively, you can add individual placeholders using the MORE ITEMS option.

Label Templates Mail Merge - Arrange Your Labels


When building up your design you need to bear in mind that the information that replaces your placeholders may take up MORE OR LESS space once you complete the merge. You can preview your address labels in the next step (and go back and forth to make amendments as necessary).

If you do need to make changes, you can simply update the first label and use the UPDATE ALL LABELS option to update the rest of your template.

MAIL MERGE: STEP 5 – PREVIEW YOUR LABELS

The Wizard creates a preview of your finished address labels. Use this preview to make sure your addresses fit properly within your design (and on your blank labels) before you print.

We recommend scrolling through a few of your addresses. In particular, if you know one address is longer than the rest, check to see that this particular address fits neatly onto your blank labels.

If you find any problems, you can go back a step to amend your design. Alternatively, if just one or two of your addresses are problematic, use the EDIT RECIPIENT LIST option to alter those addresses.

MAIL MERGE: STEP 6 – COMPLETE THE MERGE

This step merges your label template and data source.

Before printing all of your address labels, we recommend doing a quick test print onto blank paper to make sure the alignment is correct. Click on PRINT and select the FROM option. Set the From/To values to reflect the number of blank labels on each sheet (i.e. if you have 21 blank labels per sheet, test print addresses 1-21).

You should also review your print settings. Make sure you select a “Labels” or “Heavy Paper” print setting. The page size must be set to A4 and use the media bypass tray (if your printer has one). Make sure no scaling options are selected (e.g. less than 100% or “Fit to…”).

When you are happy with the alignment of your test print, load your blank labels into your printer, and print your address labels.

Next Week On Template Tuesday: Troubleshooting Tips – Mail Merge & Avery Template Codes

Friday, 11 May 2018

Stikins ® Name Labels: We’re Feeling Feline With Cat-Inspired Names & Free School Fundraising Samples

stikins name tags school fundraising cats

Stikins School Fundraising Presents: Some Fabulously Feline Names

Today marks the 37th anniversary of the debut of the musical Cats. So, while we were working on our school fundraising scheme for the summer, we also started thinking about the cat-inspired names that we’ve printed over the years.

While we've never printed name tags for a Grizabella, Macavity, or indeed a Rum Tum Tugger, there are plenty of names we have printed with a distinctly feline feel, including…

stikins cat name tags

Stikins School Fundraising Presents: Some Fabulous School Fundraising Samples

All this month, we’re helping our School Fundraising partners to prepare information packs for September’s new intake. Many schools are organising open days and information evenings for the parents of new starters. This may include creating information packs to prepare families for a new start at a new school.

This is a brilliant opportunity to spread the message about using name tags to defeat the problem of lost property, while raising money along the way. With the Stikins school fundraising scheme, schools and PTAs can earn up to 30% commission on sales of name tags made by parents.

What’s more, we’re offering plenty of free fundraising materials to help you spread the word and boost your fundraising totals for this year. This includes posters to put up around school, free parent leaflets to send home, and our fantastic free samples offer.

We will print five Stikins name tags for each of your new starters. Each set will be individually packed with its own parent leaflet and instructions for use. We then send the samples to the school to be distributed to new starters.

Request Free Samples And School Fundraising Materials

To request any of our free fundraising materials, you can either fill in our online School Fundraising Request form or simply get in touch with our Customer Service Team.

To request personalised samples, you will need to email us a list of the names you would like printing. An Excel spreadsheet is best, with the first names in the first columns and the surnames in the second column.

Data Privacy

We request a list of names for the sole purpose of printing your free samples. We load your list into our print system, print your samples, and then delete all copies of the list. If you cannot send full names, we recommend more anonymous alternatives such as initials and class name.

Wednesday, 9 May 2018

Label Planet: Get Top Tips, Tricks, And A Template Fix With Label Planet’s Help And Advice Pages

https://www.labelplanet.co.uk/







If you’ve never printed your own self adhesive labels before, you may be surprised to find that there are an alarming number of ways that things can go wrong. Here at Label Planet, we’ve spent years working with A4 labels and label templates, which makes us all too familiar with the struggle to produce perfectly printed sticky labels. This is why we’ve put together a dedicated help and advice section on our website to help you design and print your own self adhesive labels – with plenty of tips and tricks to help you out if things don’t go according to plan.

Things To Think About When Designing & Printing Self Adhesive Labels

There are a lot of different elements involved in printing self adhesive labels – which means there are plenty of ways for things to go wrong. This can make it difficult to work out exactly why things are going wrong (and how to fix it). Our help and advice pages include tips about:

LABEL TEMPLATES
  • Your label template must be compatible with (the same as) your A4 labels.
  • Your label template must be in a file format that your software can read and edit.
DESIGNING LABEL TEMPLATES
  • Your design must align perfectly in ALL of the blank labels on your A4 sheet.
  • Your design must fit the shaping of your blank labels (and you may need to adapt your design to suit).
  • You need to work within the limitations of your design software (and your own experience of that software).
PRINTING LABEL TEMPLATES
  • You need to use a suitable printer (i.e. with a media bypass tray and specified for thicker materials).
  • You need to choose suitable print settings to get the best possible print quality and alignment.
  • Your A4 labels must be loaded into your printer correctly.

Help And Advice From Label Planet

We’ve taken all of our knowledge and experience working with A4 labels and label templates to produce our help and advice resources. These include:
  • FREQUENTLY ASKED QUESTIONS: a quickfire guide to the most often asked questions about designing and printing label templates.
  • FREE SAMPLES: make sure you’ve chosen the right self adhesive labels for your project (and have a test run at printing a label template).
  • MATERIAL SPECIFICATION SHEETS: detailed information about the materials used to make our self adhesive labels.
  • LABEL TEMPLATES: Word templates and PDF templates for all of our label sizes, including options for portrait and landscape orientations.
  • TOP TIPS: a hit list of quick tips to help you avoid the most common problems that arise when printing self adhesive labels.
  • GUIDES: a series of step-by-step guides to designing and printing self adhesive labels.
  • TROUBLESHOOTING GUIDE: this guide helps you to work out what is causing your design or print problem – and resolve it.
  • LABEL GLOSSARY: a glossary of labelling terms that you might come across when designing and printing your own label templates.
  • And last but not least…

In this weekly blog, we delve deeper into the process of designing and printing your own label templates. This includes definitions, how-tos, and step by step guides to designing and printing self adhesive labels. If you’ve encountered a particular issue or you need a starter’s guide to some of the individual steps involved in designing and printing label templates (for example, how to use copy and paste effectively), we recommend taking a look through our blog posts for more detailed help and advice.

How To Get Help And Advice With Label Templates & Self Adhesive Labels

To find our help and advice pages or to download label templates, simply visit our HELP HOME PAGE.

This page has links to all of our free resources to guide you through designing and printing self adhesive labels. This includes our free sample request service, our label templates, material specifications for all of our self adhesive labels, top tips, FAQs, guides, and troubleshooting tips.

If you can’t find an answer to a particular question or problem, get in touch with us for one-to-one advice. Email at any time or call during office hours (Monday to Friday, 9am to 5pm).